Coupa

The benefits to our suppliers by Tullow using Coupa for:

Supplier Information Management (SIM)

• Standardised and system-enabled structure for onboarding and managing supplier information;
• Enabled supplier self-registration;
• The standardised SIM process is based on a series of web forms designed to gather information in a simple manner from all suppliers at key stages of the onboarding process;
• Base level supplier information such as name, address, e-mail address and telephone is used to initiate the “sourcing” qualification form which collects sufficient data to validate the legal entity of a supplier and permit participation in upcoming events, i.e. RFP;
• At the time of any business award, a further SIM form is used to capture remittance related data to configure electronic transactions using the Tullow SAP instance;
• Only critical information is requested to facilitate the supplier’s journey through the Tullow onboarding process.

Sourcing

• Easy to receive and respond to Sourcing requests through your internet browser removing the need to deliver hard copies;
• Increased visibility with Tullow on Sourcing events, such as clear response timeline, auto notifications and an in-built messaging feature;
• Improved ability to view all other sourcing events you have been invited to by Tullow within a single system; as well as a history of previous events; and,
• Coupa is cloud-based, so there is no installation of hardware or software required. There is no cost to you for using Coupa, you will only need access to the internet and an email account.

Contract Lifecycle Management (CLM)

• Co-author contract documents with third parties;
• CLM offers suppliers a great tool for collaborative contract negotiation. Contracts are sent directly to their e-mail inbox for review, or export to Word for edit purposes;
• Suppliers can choose to forward the contracts internally for edit, and review;
• The message board allows the suppliers to converse with the Tullow Contract Advisor, facilitating expedited contract version updates, and version comparison software indicates all changes made between versions;
• The system provides suppliers with the final version of the contract for record purposes.

Post Award Contract Management (PACM)

• Joint process to digitally capture and assess performance of the contractual position; 
• The PACM module digitises the Tullow relationship scorecard assessment process which is used as part of the Strategic Business Review (SBR) and Supplier Performance Meetings (SPM) for Tullow’s suppliers;
• The Tullow Contract team configures the assessment to include the appropriate KPI questions and e-mails these to the supplier to complete the external assessment;
• The completed assessment is then sent to the Contract Advisor to review the supplier responses and complete the assessment;
• The outcomes are typically discussed during the review meetings, with specific actions generated to assign, and monitor tasks through to completion.